category Weddings

Planning events can be one of the most stressful activities you can do.

Help is at hand however. By hiring a corporate event planner, you can create an experience that is successful, powerful and hopefully unforgettable – for the right reasons. Here are five reasons that make hiring a corporate event planner a no-brainer.

Five reasons you need a corporate event planner

When it comes to corporate events, there is a tremendous amount of pressure. Whether you are launching a product, impressing customers or thanking the staff, your event has to impress. It can be hard to get the message of your event across and make everything run smoothly and on time. That’s where a corporate event planner comes in handy…

• Transform your vision into reality

Corporate event planners are in the field because of their creative flair and passion. With just a small brief, event planners can unleash their creativity to turn a dream into the real thing. If you have a bud of an idea of what you want from an event, then a corporate event planner can transform the design.

It is important you have a clear objective in mind. With this, a corporate event planner can use their experience, connections and suppliers to create an event that is on the brief and will impress. Whether small and subtle, to large and extravagant, using the creativity of an event planner can inspire an event beyond your expectations.

• More for your money

While you may see a corporate event planner as an added expense, they can actually save you money, allowing your event to enjoy more for the price. The reason? Corporate event planners have many contacts and suppliers in the industry. They know where they can find quality for the best possible price.

Corporate event planners have a lot of purchase power and a fantastic network of contacts and trusted suppliers. This can establish fantastic deals with suppliers which your event can benefit from.

With just one event, you will find it hard to score deals with the big vendors. However, a corporate event planner will be able to negotiate better thanks to their existing relationship or the potential to throw a lot more business their way soon.

• Budget control

Sticking with the theme of money, a corporate event planner does not just help your event to enjoy more for its money; they can also help you to save money and remain in budget too. All too often when armed with a budget, we have a lack of control and worse, forget about an aspect until it is too late which forces us to go over budget.

A corporate event planner, on the other hand, will be equipped with the latest high-tech software for budget control as well as having experience in how best to proportion and split the budget. As well this, they will make sure there is always a little left for emergencies. Budget management tools can be costly as well as being difficult to operate. However, an event manager will be skilled in using the software and will be able to give you all of the budget information you need, without you having to worry.

An event planner will always stick to your budget and will consult with you if they are over or under budget so that you always have the overriding decision. By having an event planner looking after the budget, it can be a huge weight lifted, and a significant responsibility is taken care of.

• Experience

Corporate event planners are armed with a wealth of knowledge and expertise. By planning hundreds of events, there won’t be many events that they have not come across, experiences not encountered or problems they have not already resolved.

Event planners have a diverse work experience, where no two days are the same, this means they are equipped with a wide range of knowledge that they can apply to each situation they encounter. From the best successes, they can share tips, while if things go wrong, they will know how to fix them.

With experience, they will know the best ways for you to achieve your objective. From surprising guests, they may recall an event that used real mannequins to come to life during the event to surprise guests. For the best canapes, they may know the perfect supplier. If you need help finding the ideal theming for your niche event, then they may know the perfect vendor to contact. They may even be able to show you pictures and videos of events who have used the idea before so you can see it being brought to life before your event takes place.

• Reduce time and stress

Planning an event can take up a significant amount of time, and it is likely that your plate is loaded with other activities and tasks too. Event planning has a lot of complex processes and many intricate details to organise and check on. With so much to do and with trust in so many suppliers it is understandable how stressful planning an event can be.

Fortunately, by hiring an event planner, you can relax. Make the most of someone planning all of the details on your behalf and schedule a regular update to give you added peace of mind that everything is on track. By saving time in the event, you can gain time on other projects, which may prove to save money too.

Looking for a luxury event planner?

At Payal Events, we can turn a party into an unforgettable event that surpasses the wildest dreams of our clients and impresses all of the guests. We want to help to reduce the stress of your next event by taking care of every single detail for you.

Tell us about your next event, and we can help to turn your vision into a reality.