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category Event Planning

Why a professional event manager should be the first ‘guest’ on your list.

Why you should use a professional event manager

It’s just a party. What could possibly go wrong?

When it comes to planning an event or party on a more ambitious, or even epic, scale, all the usual rules go straight out the window. That’s why if you’re planning on such an event, you need to put a professional event manager at the top of your list!

We’ve all organised a party at some point in our lives, whether it’s a birthday for tots and toddlers, a few mates round to watch a big cup final, or a back-garden barbecue with neighbours and friends.

Things that sound simple take on a scary life of their own. Everyday logistics can become the stuff of nightmares. And stress levels soar to a height that only the space station normally achieves.

Which is why an event manager is worth their weight in gold.

Using Experience To Head Off Problems

It’s not just about having someone to do the worrying for you. It’s not even about saving yourself a lot of hard work. It’s more to do with knowing what can (and often will) go wrong, and heading these things off at the pass.

There are suppliers to organise, venues to arrange, food to plan and prepare. Well, that all seems straight forward enough, doesn’t it? But what happens when one of those suppliers cancels at the last minute, when a decorator doesn’t turn up on time, or when important kit goes missing in transit?

How about dealing with a last minute swelling of the guest list, unexpected special dietary requirements, or a venue that simply won’t play ball?

Resolving problems like this requires a cool head, a steady hand, and a LOT of contacts.

Waiting on staff at an event.Event Managers Can React To The Unpredictable

Then there are the things that people don’t always think about. Like dealing with weather disruption.

Or finding the perfect place for visitors to stay. Or making complex travel arrangements.

Or sorting vital venue signage. Or arranging, re-arranging and re-re-arranging seating plans.

Or…or…or…the list goes on.

Moral of the story? Don’t give yourself a headache that will ruin the event for you. Let someone else take the strain. Especially when there are a staggering number of little things to consider too.

For example, when guests arrive in the middle of winter, they’ll need somewhere handy to hang up their coats.

Bet you didn’t think of that 🙂

If you are planning an event and would like to find out more about our event planning and management services then feel free to get in touch. 

Dec 12, 2018
| in All articles, Event Planning

The Ultimate Corporate Event Ideas Revealed

Corporate events are notoriously difficult to get right.

It is challenging to find the right event that ticks all the requirements. It needs first to be fun and engaging. Furthermore, it needs to fit your branding and business requirements. Your corporate event may have to cater for guests and clients while you also have to bear in mind the budget and logistics. Finally, you want corporate events ideas that are unique and get people talking.

Feeling stuck? Read on, and we will reveal the ultimate corporate events ideas for you to take inspiration from.

The ultimate list of corporate event ideas

  • Escape Rooms

Do your team feel confined in an office all day?

It will be nothing compared to being confined to an escape room. Escape rooms are ideal for small teams who have a defined period of time (usually an hour) to escape the room. The escape rooms require a great deal of teamwork, and it can be enlightening to see how different minds approach different clues and tasks.

After the event, you’ll undoubtedly need a meal or drinks reception to talk over the challenge and how the team felt about it. Was there a leader? Did they shout over each other? Most importantly, did they escape on time?

Stunning corporate event ideas from Payal Events

  • Corporate cookery classes

There is no such thing as a free meal, and with a corporate cookery class, your team will have to prepare their own dishes. A corporate cookery class is an excellent way to stir up interest in cookery and do something completely different.

It can help those who are novices in the kitchen and please those who want to learn top tips from the experts. There are a range of different styles of corporate cookery classes from bake-offs to team efforts. You can also find classes for specific cuisines too which is perfect for a themed corporate event.

  • Murder mystery

A ‘whodunnit?’ is a wonderfully light-hearted corporate event idea. You can add to the experience by including prizes for the best and worst dressed as well as an ultimate prize for the best guesses. As the plot thickens, your team will either bond or accuse, and it is highly entertaining to watch. Murder mystery nights will often include a dinner too, and you and your team can often be written into the plot.

  • Coasteering

Coasteering is the ideal action-packed event for adrenaline junkies. Coasteering involves many elements from climbing to swimming, cliff jumping to scrambling. It is a fantastic way to experience the coastline in a brand-new way and incorporates both a challenge and the beauty of nature. Coasteering requires teamwork, encouragement and support which makes it ideal for corporate events.

As coasteering is hard work, make sure to organise a celebratory lunch afterwards to allow people to re-energise and recoup the calories they have burned off.

Award Winning Corporate Event Ideas from the Team at Payal Events

Corporate Event Ideas from the Award Winning Team at Payal Events

  • Luxury yacht

Do your team dream of the high life?

Make it a reality by chartering a yacht for the day for your corporate event. Your team can simply sit back and relax or take up the helm of the boat. Include caterers on board, and your team can enjoy a sumptuous meal while sailing in the peace and tranquillity of the ocean. If a luxury yacht is out of the budget, then many sailing companies will offer a dinner and boat trip combined activity.

Not great on water? Then head to the skies and opt for a stunning skyline location for drinks and dinner with a view.

  • Art classes

A great way to unleash the creativity of your team is to hold an art class. This type of corporate event is relaxed and gentle; it is ideal for those who do not look for the next adrenaline rush. The whole team can be set up with an easel and art materials. An art teacher can then be on hand to offer advice, encouragement and expert tips. Art can help people to unwind and de-stress; it is also very rewarding. Furthermore, the guests will be able to take their masterpiece home; it may even start a hobby.

If your team aren’t keen on creating art then why not have an evening at a gallery or exhibition as a corporate event idea. Complete the evening with canapes and drinks. You can even ask the curator or artist to share their knowledge. This can be a great option to build links in the local community. As a business, you can even host your own art exhibition and ask local artists to contribute.

If you would have been inspired by any of these corporate event ideas and would like to find out more, then feel free to contact us for more details.

 

Jun 14, 2018
| in All articles, Corporate Events, Event Planning, Inspiration
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Five Reasons Why You Will Love A Corporate Event Planner

Planning events can be one of the most stressful activities you can do.

Help is at hand however. By hiring a corporate event planner, you can create an experience that is successful, powerful and hopefully unforgettable – for the right reasons. Here are five reasons that make hiring a corporate event planner a no-brainer.

Five reasons you need a corporate event planner

When it comes to corporate events, there is a tremendous amount of pressure. Whether you are launching a product, impressing customers or thanking the staff, your event has to impress. It can be hard to get the message of your event across and make everything run smoothly and on time. That’s where a corporate event planner comes in handy…

  • Transform your vision into reality

Corporate event planners are in the field because of their creative flair and passion. With just a small brief, event planners can unleash their creativity to turn a dream into the real thing. If you have a bud of an idea of what you want from an event, then a corporate event planner can transform the design.

It is important you have a clear objective in mind. With this, a corporate event planner can use their experience, connections and suppliers to create an event that is on the brief and will impress. Whether small and subtle, to large and extravagant, using the creativity of an event planner can inspire an event beyond your expectations.

  • More for your money

While you may see a corporate event planner as an added expense, they can actually save you money, allowing your event to enjoy more for the price. The reason? Corporate event planners have many contacts and suppliers in the industry. They know where they can find quality for the best possible price.

Corporate event planners have a lot of purchase power and a fantastic network of contacts and trusted suppliers. This can establish fantastic deals with suppliers which your event can benefit from.

With just one event, you will find it hard to score deals with the big vendors. However, a corporate event planner will be able to negotiate better thanks to their existing relationship or the potential to throw a lot more business their way soon.

  • Budget control

Sticking with the theme of money, a corporate event planner does not just help your event to enjoy more for its money; they can also help you to save money and remain in budget too. All too often when armed with a budget, we have a lack of control and worse, forget about an aspect until it is too late which forces us to go over budget.

A corporate event planner, on the other hand, will be equipped with the latest high-tech software for budget control as well as having experience in how best to proportion and split the budget. As well this, they will make sure there is always a little left for emergencies. Budget management tools can be costly as well as being difficult to operate. However, an event manager will be skilled in using the software and will be able to give you all of the budget information you need, without you having to worry.

An event planner will always stick to your budget and will consult with you if they are over or under budget so that you always have the overriding decision. By having an event planner looking after the budget, it can be a huge weight lifted, and a significant responsibility is taken care of.

  • Experience

Corporate event planners are armed with a wealth of knowledge and expertise. By planning hundreds of events, there won’t be many events that they have not come across, experiences not encountered or problems they have not already resolved.

Event planners have a diverse work experience, where no two days are the same, this means they are equipped with a wide range of knowledge that they can apply to each situation they encounter. From the best successes, they can share tips, while if things go wrong, they will know how to fix them.

With experience, they will know the best ways for you to achieve your objective. From surprising guests, they may recall an event that used real mannequins to come to life during the event to surprise guests. For the best canapes, they may know the perfect supplier. If you need help finding the ideal theming for your niche event, then they may know the perfect vendor to contact. They may even be able to show you pictures and videos of events who have used the idea before so you can see it being brought to life before your event takes place.

  • Reduce time and stress

Planning an event can take up a significant amount of time, and it is likely that your plate is loaded with other activities and tasks too. Event planning has a lot of complex processes and many intricate details to organise and check on. With so much to do and with trust in so many suppliers it is understandable how stressful planning an event can be.

Fortunately, by hiring an event planner, you can relax. Make the most of someone planning all of the details on your behalf and schedule a regular update to give you added peace of mind that everything is on track. By saving time in the event, you can gain time on other projects, which may prove to save money too.

Looking for a luxury event planner?

At Payal Events, we can turn a party into an unforgettable event that surpasses the wildest dreams of our clients and impresses all of the guests. We want to help to reduce the stress of your next event by taking care of every single detail for you.

Tell us about your next event, and we can help to turn your vision into a reality.

Feb 12, 2018
| in All articles, Corporate Events, Event Catering, Event Planning, Weddings

Six Corporate Event Ideas To Inspire You In 2018

As we start to plan for the essential corporate events of the year, event planners are on the lookout for the most creative corporate event ideas that will get people talking and make the event memorable. If you are tasked with planning or managing a corporate event in 2018, then read on for six of the best corporate event ideas to inspire you in 2018.

6 Ways To Put a Different Spin On Corporate Events

  1. Alternative Payment

If you are looking for a way to launch a product or service, or simply a team building event for workers and colleagues, then the alternative payment set up is a fascinating concept that offers benefits to guests and the business running the event. The alternative payment looks at trading a skill or task for the price of food on offer.

For example, if you are launching a fitness or healthy eating program, then you can offer exciting, healthy food by asking your guests to ‘pay’ for it by exercise. You can have exercise bikes and treadmills available allowing people to earn their food.

For networking or skills sharing event, people can pay for food and drinks by offering a service, completing a task. What you then build up is a talent pool as well as valuable feedback and information that can help to craft your business or product.

In fact, with alternative payment, the possibilities are endless, and it can be adapted to suit a whole range of situations.

  1. The immersive experience

To really take your corporate event ideas to the next level, consider a multi-sensory experience. Multi-sensory is an impressive delivery while being at the height of fashion as mindfulness takes hold. Multi-sensory experience can involve a plethora of content. For example, the event food can be part of a journey, inviting guests to enjoy the smell, touch, taste, sound and vision of different dishes to awaken every part of the body.

You can also use a multi-sensory experience to create a narrative. Ideal for engaging guests throughout the whole event and making every aspect of the event tie in together.

  1. Treats for sharing

With social media playing a significant part of marketing for businesses, corporate events are the perfect time to capitalise on your marketing campaign. Throughout your event, you can offer prizes, experiences and exclusive access to VIP areas just from getting the word out there about your business and event.

Offer rewards to those who share your brand on social media such as Twitter, Instagram and Facebook. Sharing your organisation and event with their network will improve your exposure and show your audience that you know how to throw a party.

  1. A community event

If your brand is all about giving back and supporting the community around you, then a community event is an excellent idea to bring everyone together. It can also help to build relations which can often be strained regarding businesses in the community. For a start, a GPS treasure hunt is a great way to get people discovering the area and finding out more about the location.

Secondly, volunteering for projects can also help to give back to local charities and forge valuable ties with people in the area. It is also a fantastic way to improve your business reputation and market your brand. End the day with a celebratory meal for all involved to enhance networking and thank everyone for being a part of your community.

  1. Improve a skill

Nowadays, everyone is looking for self-improvement methods across all aspects of life. Your corporate event can help to take advantage of this by offering people the chance to learn a new skill. Depending on your brand this can vary, but popular skills could include cookery classes, dance classes, mindfulness and meditations and even 3D printing workshops.

Whatever theme works for your business, you can find a way to have a workshop or masterclass to help everyone feel the benefit of being part of your corporate event. Not only does learning a new skill means everyone gets to take home knowledge, but it can also improve brain function and give improved performance for other tasks too, so it might just benefit your business in the long run. One of the better corporate event ideas?

  1. Festivals

Festivals have been a huge trend, and it is time for your event to capitalise on the trend and create your own festival. Once you have found a suitable location, it is easy to create a festival vibe with pop-up food stalls, a stage for performers and a collection of entertainers milling around the event. It creates a really relaxed vibe and allows people to experience a festival for themselves without coping with the camping.

Depending on your budget you can really go to town with a festival theme by offering everyone branded wellies or ponchos as well as having top rate performers such as singers or comedians to give your festival a distinctive edge.

Jan 15, 2018
| in All articles, Corporate Events, Event Catering, Event Planning, Inspiration
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